How to Onboard New Employees
First impressions are everything. Follow this schedule to ensure your new employee is on the road to success at Arbor Acres.
Day 1: Talent Arts Orientation (9:00 AM – 4:00 PM, every other Wednesday)
- Contact Talent Arts at hr@arboracres.org for the next orientation date and location.
Day 2: Department training begins
1. Provide your new employee with:
- The job description for their position. Have your employee sign & date it, then you can upload it to the Paycom checklist.
- Department Info Sheet
- Favorite Things Sheet
2. Give your new employee a tour of their workspace(s) and introduce their team members. If applicable, take your new employee to the Employee Meal Window for lunch.
3. Print and work on the Competency Checklist with your new employee (or another tool like Hot Schedules, as determined by your department director).
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In Paycom:
Go to Paycom > Talent Management > Performance Management > Performance Dashboard.
- Filter by the orientation checklist.
- Select your new employee and check-off the required steps.
- Upload the job description that your new employee signed off on.
- Click Save.
Note: Wait to finalize in Paycom until competency checklist and other training proof are uploaded.
Note: Staff in healthcare areas cannot start on floor/kitchen unless their tuberculosis test (TB) is done ahead of time and read.
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Day 3:
Take your new employee to get their TB read.
By Day 7:
Personally check-in with your new employee by day 7 to see how their training is going.
Tip: use the “Favorite Things” sheets to celebrate your employees in a way they will appreciate!
Week 2:
1. Take your new employee to have TB test #2 read.
2. Your new employee will receive a handwritten “Welcome to Arbor Acres” card from a department director or Vice President.
Month 1:
1. Upload the completed Competency Checklist (or other proof of job training, as determined by your department director) to the Paycom New Hire Checklist. Review and FINALIZE.
2. Your new employee must sign-off on the review while in your office.
DIRECTORS/VPS: You will receive an email reminder from Paycom to check-in with new employees after 30 days. This could be a “walk by” or a phone call, or even better, taking a group of new hires to lunch or bringing them a snack. Give them this form to remind them to complete the new hire survey: New Hire Survey Flyer.